2025 IEEE International Conference on Acoustics, Speech, and Signal Processing

Please note that this year there is a change in format for the paper submission. The IEEE conference style has been adopted as this is the recommended format for IEEE conferences. Please use the templates provided for preparing your document.

Use the following guidelines when preparing your document:

Camera-ready files will be checked by the conference organizers for compliance with the guidelines. Authors of papers that do not comply with these guidelines may be asked to update the formatting of their paper.

LENGTH: You are allowed a total of 5 pages for your document. Up to 4 pages may contain technical content, figures, and references, while the 5th page may contain only references. Acknowledgements must not be in the fifth page. Five is the maximum number of pages that will be accepted, including all figures, tables, and references. Any documents that exceed the 5 page limit or have a 5th page containing anything other than references, will be rejected. Please use the templates provided. They conform with all margins, column widths, and line spaces.

LANGUAGE: All papers must be in English.

MARGINS: Documents should be formatted for standard letter-size (8-1/2″ by 11″ or 216 mm by 279 mm) paper. Please do not change the margins in the IEEE conference template.

A format sheet with the margins and placement guides is available in the following file formats:

• PDF file (When you print this file, make sure the “shrink to fit” box is not checked!)

These files contain lines and boxes showing the margins and print areas. If you print one of these files, then stack it atop your printed page and hold it up to the light, you can easily check your margins to see if your print area fits within the space allowed.

TYPE:

Face: To achieve the best viewing experience for the review process and conference proceedings, we strongly encourage authors to use Times-Roman or Computer Modern fonts. If a font face is used that is not recognized by the submission system, your papersl will not be reproduced correctly.

Size: Use a font size that is no smaller than 9 points throughout the paper. In 9-point type font, capital letters are 2 mm high. For 9-point type font, there should be no more than 3.2 lines/cm (8 lines/inch) vertically. This is a minimum spacing; 2.75 lines/cm (7 lines/inch) will make the paper much more readable. Larger type sizes require correspondingly larger vertical spacing. In 9-point font, the IEEE template can reduce the figure captions font size marginally. If so, let it be.

TITLE: The paper title must appear in boldface letters and in Title case, i.e. the initial letter of every major word is in uppercase, while minor words are in lowercase. Do not use ALL CAPS for the title. Do not use LaTeX math notation ($x_y$) in the title; the title must be re-presentable in the Unicode character set. Also try to avoid uncommon acronyms in the title.

AUTHOR LIST: The authors’ name(s) and affiliation(s) appear below the title in Title case (initial letter of each word in capital and rest of the word in lowercase letters). ICASSP does not perform blind reviews, so be sure to include the author list in your submitted paper. Papers with multiple authors and affiliations may require two or more lines for this information. The order of the authors on the document should exactly match in number and order the authors typed into the online submission form. The LaTeX template has instructions for listing one, two or three authors, and multiple (more than three) authors.

In case of space constraints when the number of authors is 3 or more, or when there are 3 or more different affiliations for authors, it is acceptable to list the author names with identifying marks (superscript numbers, for example) and then a legend below the name list with the respective affiliation descriptions. An example is shown below. The author list should not exceed the margins of the page.

\name{Author Name$^{\star \dagger}$ \qquad Author Name$^{\star}$ \qquad Author Name$^{\dagger}$}

\address{$^{\star}$ Affiliation Number One \\

$^{\dagger}$}Affiliation Number Two

ABSTRACT: Each paper should contain an abstract of approximately 100 to 150 words that appears at the beginning of the document. Use the same text that is submitted electronically along with the author contact information.

INDEX TERMS (KEYWORDS): Enter up to 5 keywords separated by commas.

BODY: Major headings appear in CAPITAL letters, centered in the column (use uppercase Roman numerals, e.g., V. CONCLUSIONS). Subheadings appear in Title case using italics. They start at the left margin of the column on a separate line (preceded by a single letter, e.g., B. Discussion). Sub-subheadings are discouraged, but if they must be used, they should be in Title case, and start at the left margin on a separate line. They should be in italics, preceded by a digit and “)” as in 3) Requirements.

REFERENCES: List and number all bibliographical references at the end of the paper. The references can be numbered in alphabetical order or in order of appearance in the document. When referring to them in the text, type the corresponding reference number in square brackets as shown at the end of this sentence [2]. An additional final page (the fifth page, in most cases) is allowed, but must contain only references to the prior literature.

The end of the document should include a list of references containing information similar to the following example:

• [1] D. E. Ingalls, “Image Processing for Experts,” IEEE Trans. ASSP, vol. ASSP-36, pp. 1932-1948, 1988.
• ILLUSTRATIONS & COLOR: Illustrations must appear within the designated margins. They may span the two columns. If possible, position illustrations at the top of columns, rather than in the middle or at the bottom. Caption and number every illustration.
• PAGE NUMBERS: Do not put page numbers on your document. Appropriate page numbers will be added to accepted papers when the conference proceedings are assembled.

The following style files and templates are available for users of LaTeX and Microsoft Word: https://www.ieee.org/conferences/publishing/templates.html

We recommend that you use the Word file or LaTeX files to produce your document, since they have been set up to meet the formatting guidelines listed above. When using these files, double-check the paper size in your page setup to make sure you are using the letter-size paper layout (8.5″ X 11″) or A4 paper layout (210mm X 297mm). The LaTeX environment files specify suitable margins, page layout, text, and a bibliography style.

In particular, with LaTeX, there are cases where the top-margin of the resulting PDF file does not meet the specified parameters. In this case, you may need to add a \topmargin=0mm command just after the \begin{document} command in your .tex file. The spacing of the top margin is not critical, as the page contents will be adjusted on the proceedings. The critical dimensions are the actual width and height of the page content.

The ‘IEEE Requirements for PDF Documents’ MUST be followed EXACTLY. The conference is required to ensure that documents follow this specification. The requirements are enumerated in:

• IEEE Requirements for PDF Documents v3.2 [PDF]

Papers must be submitted in Adobe’s Portable Document Format (PDF) format.

PDF files:

• must not have Adobe Document Protection or Document Security enabled,
• must have either ‘US Letter’ or ‘A4’ sized pages,
• must be in first-page-first order, and
• must have ALL FONTS embedded and subset.

ALL FONTS MUST be embedded in the PDF file. There is no guarantee that the viewers of the paper (reviewers and those who view the electronic proceedings after publication) have the same fonts used in the document. If fonts are not embedded in the submission, you will be contacted by CMS and asked to submit a file that has all fonts embedded. Please refer to your PDF or PS file generation utility’s user guide to find out how to embed all fonts.

Information for LaTeX users

• PDF files with Type 3 fonts are highly discouraged. PDF files utilizing Type 3 fonts are typically produced by the LaTeX system and are lower-resolution bitmapped versions of the letters and figures.
• You may also need to tell dvips to force letter sized paper with the option: -t letter.
• Some LaTeX installations also include pdflatex, which produces acceptable PDF files as well.

Authors will be permitted to submit a document file up to 25 MB (megabytes) in size. To request an exception, contact the paper submission technical support at: papers@2025.ieeeicassp.org.

The filename of the document file should be the first author’s first and last name, followed by the appropriate extension (.pdf). For example, if the first author’s name is Johan Smith, you would submit your file as “johan-smith.pdf”. If you have multiple papers, please append sequential numbering to the file name (Ex. johan-smith_1, johan-smith_2, etc.).

When you have your document file ready, gather the following information before entering the submission system:

• Document file in PDF format
• Affiliation, email address, and mailing address for each author
• Paper title
• Text file containing paper abstract text, in ASCII text format (for copying and pasting into web page form)

To submit your document and author information, go to the ‘Paper Submission‘ link.

The submission system will present an entry form to allow you to enter the paper title, abstract text, review category, and author contact information.

Please note that the list of review categories is very detailed. Please read through the entire list of paper topics before beginning your submission. Student authors are strongly advised to consult with senior co-authors to identify the appropriate EDICS category for their submission.

Authors should select one primary subject area from the list. A secondary selection is optional and may be selected if the paper matches both categories well.

The first 6 authors (or the first five authors and the corresponding author) must be entered on the online form, and must appear in the online form in the same order in which the authors appear on the PDF.

After you submit this information, the system will display a page with the data that you entered so that you may verify its accuracy. If you need to change the data to fix a mistake, you may use the back button on your browser to return to the information entry form. Once you approve of the data that you have entered, you may choose your document file for upload at the bottom of the verification page. When you click on the button labeled ‘Continue’ at the bottom of this page, the page will check the filename extension to make sure it matches the submission criteria, then your browser will upload your file to our server. Depending on the size of your file and your internet connection speed, this upload may take a few minutes. At the end of a successful upload, you will see a confirmation page displaying the paper number that is assigned to you, and an email message will be sent to the corresponding authors’ email addresses to confirm that the file has been uploaded. If you do not see the confirmation page after uploading your file, we may not have successfully received your file upload. If you encounter trouble, contact the paper submission support at: papers@2025.ieeeicassp.org.

Authors may post their preprints in the following locations:

• Author’s personal website
• Author’s employer’s website
• arXiv.org
• TechRxiv.org
• Funder’s repository*

This does not count as a prior publication. If copyright to the paper was transferred to IEEE through the completion of an IEEE Copyright Form before the preprint is posted, IEEE must be credited as the copyright holder with the following statement included on the initial screen displaying IEEE-copyrighted material:

“© 20XX IEEE.  Personal use of this material is permitted. Permission from IEEE must be obtained for all other uses, in any current or future media, including reprinting/republishing this material for advertising or promotional purposes, creating new collective works, for resale or redistribution to servers or lists, or reuse of any copyrighted component of this work in other works.”

Upon publication of the paper, the paper’s Digital Object Identifier (DOI) should be added.

Complete information regarding posting of your paper are detailed at https://conferences.ieeeauthorcenter.ieee.org/get-published/post-your-paper/.

All accepted papers must have an IEEE Electronic Copyright form submitted to be included in the conference proceedings and program. The electronic copyright form is required with the submission of the final “camera-ready” manuscript.

The confirmation page that is displayed after uploading your final, camera-ready document file will also have a link to the IEEE Electronic Copyright Form (eCF) system. That system will guide you through a series of questions to determine the type of copyright form required for your manuscript and will electronically record your signature. You will have the opportunity to download a PDF version of your electronically-signed copyright form, and the IEEE eCF system will send you a confirmation of the receipt of the properly signed form.

Your submitted paper will be converted to PDF format by the submission system if necessary, then visually inspected by our submission system staff to assure that the document is readable and meets all formatting requirements to be included in a visually pleasing and consistent proceedings publication for ICASSP 2025. If our submission inspectors encounter errors with your submitted file, they will contact you to resolve the issue. If your paper passes inspection, it will be entered into the review process. A committee of reviewers selected by the conference committee will review the documents and rate them according to quality, relevance, and correctness. The conference technical committee will use these reviews to determine which papers will be accepted for presentation in the conference. The result of the technical committee’s decision will be communicated to the submitting authors by email, along with any reviewer comments.

Once the online review process is finished, the authors may view their reviews and optionally provide a rebuttal in response. This rebuttal will be analyzed by the Area Chairs, so its main goal is to direct their attention to 1) instances where the authors perceive that one or more reviewers did not seem to understand the paper or have overlooked relevant information; or 2) instances where no explanation is provided for the given scores. The rebuttal should not refer to online or supplementary material, nor include any work that was not in the original manuscript.

A single one-page PDF rebuttal may be prepared to address all reviewer comments. Rebuttals that exceed a single PDF page will be flagged and not be considered in the decision process.

The rebuttal is format free. Authors may freely choose one- or two-column, their favored font type and size, line space or page margin, etc. If proper, you may include detailed math derivations, more results (curves, plots, figures), besides text explanations to justify your claims and address reviewers’ concerns or doubts. However, please make sure the rebuttal is readable. We recommend you don’t use a font smaller than 9pt.

Do not promise to expand your paper to address all the questions raised by the reviewers, as you will not be able to change your article substantially. These promises are likely not to be taken seriously.

Ensure your PDF is able to be opened by standard PDF viewers or a web browser. Note that it is authors’ responsibility to create readable and valid PDFs, and if there are readability problems, authors won’t be notified for such incidents.

Keep your rebuttal polite! Being confrontational does not bring any added value to the paper and the review process. However, if you feel you have received a review that was not courteous, you should point this out.

The Area Chairs will take the rebuttal and additional comments into account when making an accept/reject decision, also provide, if needed additional comments that justify their decision.

Authors will be notified of paper acceptance or non-acceptance by email as close as possible to the published author notification date. The email notification will include the presentation format chosen for your paper (lecture or poster) and may also include the presentation date and time, if available.

The notification email will include comments from the reviewers. The conference cannot guarantee that all of the reviewers will provide the level of comment desired by you. However, reviewers are encouraged to submit as detailed comments as possible.

Because of the short amount of time between paper acceptance decisions and the beginning of the publication process, ICASSP 2025 is not able to allow for a two-way discourse between the authors and the reviewers of a paper. If there appears to be a logistical error in the reviewer comments, such as the reviewer commenting on the wrong paper, etc., please contact ICASSP 2025 at papers@2025.ieeeicassp.org.

All papers accepted to ICASSP 2025 will be published on 7 March 2025 and will be freely accessible and downloadable by all in final format from 7 March 2025 through 11 April 2025.

Be sure that at least one author registers to attend the conference using the online registration system available through the conference website. Each paper must have at least one author registered at a non-student rate, with the payment received by the author registration deadline to avoid being withdrawn from the conference.

See Conference Policies.

If you plan to publish a copy of an accepted paper on the Internet by any means, you MUST display the following IEEE copyright notice on the first page that displays IEEE published (and copyrighted) material:

Copyright 2025 IEEE. Published in ICASSP 2025 – 2025 IEEE International Conference on Acoustics, Speech and Signal Processing (ICASSP), scheduled for 6-11 April 2025 in Hyderabad, India. Personal use of this material is permitted. However, permission to reprint/republish this material for advertising or promotional purposes or for creating new collective works for resale or redistribution to servers or lists, or to reuse any copyrighted component of this work in other works, must be obtained from the IEEE. Contact: Manager, Copyrights and Permissions / IEEE Service Center / 445 Hoes Lane / P.O. Box 1331 / Piscataway, NJ 08855-1331, USA. Telephone: + Intl. 908-562-3966.

If you post an electronic version of an accepted paper, you must provide the IEEE with the electronic address (URL, FTP address, etc.) of the posting.