2 April 2025
Dear ICASSP Attendees,
The Ministry has provided the second batch of clearances for a few delegates. We are sending the documents to each one of them by email. Kindly check your spam mailboxes too.
We thank you for your kind understanding, patience and support and look forward to seeing you in Hyderabad!
Hari and Mathews
31 March 2025
Dear ICASSP Attendees,
The Ministry has not provided any more updates and, unfortunately, it is unlikely that there will be any more clearances.
Some of you have taken a chance and applied for the visa using the invitation letter along with the three clearance letters (MEA, MHA, MOE) without individual clearances, and reported that the consulate/embassy in your country is processing your visas.
We thank you for your kind understanding, patience and support and look forward to seeing you in Hyderabad!
Hari and Mathews
27 March 2025
Dear ICASSP Attendees,
ICASSP Hyderabad: The countdown has begun—only 10 days to go! We are in the final stages of preparation and can’t wait to welcome you all to what promises to be an incredible conference.
Virtual Conference Launch: Get ready! Next week, we will be launching our virtual conference platform. This will provide a fantastic opportunity for those who can’t join us in person to participate and engage with all the sessions and activities.
Suzhou Satellite Event: We’ve just concluded a planning session for the Suzhou satellite event with the local arrangements team and we are working diligently to ensure it will be a valuable and enriching experience for everyone involved – we are looking forward to sharing more details soon!
Hari and Mathews
25 March 2025
Dear ICASSP Attendees,
We are still awaiting the second batch of clearance letters. Some of you have requested the conference invitation letters to enable you to obtain approval from your institutions. You may download the conference invitation letter using the confirmation number.
The documents received so far from the Ministries are available here (individual clearance letters are required to submit the visa application):
We thank you for your kind understanding, patience and support and look forward to seeing you in Hyderabad!
Hari and Mathews
21 March 2025
Dear ICASSP Attendees,
We are still awaiting the second batch of clearance letters. Some of you, who have received the clearance letter, have opted to submit a regular visa application at the embassy/consulate in your country. For this mode of visa application, you may need another clearance letter from a nodal Ministry which is the Ministry of Education (MOE). Please download the MOE clearance letter here.
We thank you for your kind understanding, patience and support and look forward to seeing you in Hyderabad!
Hari and Mathews
16 March 2025
Dear ICASSP Attendees,
Please note that many attendees who received their clearance letters in the first batch have submitted their e-visa applications and have confirmed that they received their e-conference visa within 2-3 days, by e-mail. They also indicated that they encountered payment issues while submitting their e-visa applications but one of the multiple options worked.
We hope that the second batch of clearance letters will be released early this week and many more people will be able to submit their e-visa application.
We thank you for your kind understanding, patience and support and look forward to seeing you in Hyderabad!
Hari and Mathews
11 March 2025 UPDATE!
Dear ICASSP Attendees,
The conference invitation letter along with the Ministry documents, based on the first batch of clearances, are now available for download here. We are still waiting for the remaining names to be cleared and will update as soon as we receive them.
If your name has been cleared, you will be able to download a .zip file that includes the following documents required for submitting the e-conference visa application:
- Conference invitation letter from the organisers.
- MEA Clearance letter that has a list of cleared names including yours [If the file is named <name>.pdf.pdf please rename it as <name>.pdf].
- MHA Document. Please download this latest MHA document and use it for the e-visa application.
To submit the online e-visa application, click here. When the system asks for the MHA letter, please upload the MHA document (less than 1MB version).
Some useful information for filling the e-visa application is given below.
Details of Visa Sought
Visa Type* e-Visa
Visa Service* eCONFERENCE Visa
Places to be visited 1 * HYDERABAD
Name/subject of the conference* ICASSP 2025
Duration of conference*
Start date* 06/04/2025
End date* 11/04/2025
Venue of conference*
Address* HYDERABAD INTERNATIONAL CONFERENCE CENTRE
State* TELANGANA
District* HYDERABAD
Pincode* 500081
Details of organizer of conference*
Name of organizer* IEEE SIGNAL PROCESSING SOCIETY
Address* 445 HOES LANE PISCATAWAY, NJ 08854, USA
Phone no* 001732562-3888
Email id* SUPPORT@2025.IEEEICASSP.ORG
Duration of Visa* 30 DAYS
No. of Entries* Single
Purpose of Visit* TO ATTEND ICASSP
Port of Arrival in India * HYDERABAD AIRPORT [or the arrival city]
Port of Exit from India HYDERABAD AIRPORT [or the departure city]
Reference
Reference Name in India* K V S HARI
Address* PROFESSOR, DEPARTMENT OF ECE , INDIAN INSTITUTE OF SCIENCE
BANGALORE 560012
State* KARNATAKA
District* BANGALORE
Phone* 0091845157567
We thank you for your kind understanding, patience and support and look forward to seeing you in Hyderabad!
Hari and Mathews
If your primary reason for attending ICASSP 2025 is other than presenting a paper or attending the technical conference program, please contact SP.Conferences.Info@ieee.org so we can advise you further on the visa process.
STEPS FOR OBTAINING A CONFERENCE VISA
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- All foreign nationals require an Indian conference visa.
- The first step is to submit your passport details using this link if you have NOT submitted already. PLEASE SUBMIT IT BY 20 JAN 2025. We are aware that submission of the form has triggered an error message for a small number of people. Our technicians are working to resolve this, but if you are one of the people affected, please send the necessary information by e-mail to the conference organizers at visa@2025.ieeeicassp.org.
- If you registered for the conference and submitted all the information needed for obtaining clearance for the conference visa (regular or e-visa) by January 20, 2025, and we are unable to secure the clearance letters for you, we will find alternate ways for you to present your paper.
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After obtaining the passport details, we will then send these details to the Ministries to obtain the clearance letter and other conference approval letters.
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After obtaining the clearance letter and other necessary conference approval letters we will then generate the visa invitation letter (pdf with attendee details & organisers’ signatures) and share all required letters with the attendee.
- Attendees need to apply for the e-CONFERENCE VISA or a REGULAR CONFERENCE VISA after obtaining the required letters and uploading the above documents along with other relevant information.
- The REGULAR VISA option requires the applicant to submit the application form with all relevant documents along with the passport to the Indian embassy/consulate in the applicant’s country. The application form needs to be filled online, submitted online, downloaded and printed for submitting it to the Indian embassy. The visa will be stamped in the passport and returned to the applicant.
- The e-CONFERENCE VISA option requires the attendee to submit the application form online uploading the required documents.
- The e-conference visa approval will be notified via email and the visa will be stamped at the approved ports of entry on arrival.
- You can arrive at 31 e-Visa designated airports (Ahmedabad, Amritsar, Bagdogra, Bengaluru, Bhubaneshwar, Calicut, Chandigarh, Chennai, Cochin, Coimbatore, Delhi, Gaya , Goa (Dabolim), Goa (Mopa), Guwahati, Hyderabad, Indore, Jaipur, Kannur , Kolkata , Lucknow , Madurai, Mangalore, Mumbai, Nagpur, Portblair, Pune, Tiruchirapalli, Trivandrum, Varanasi and Vishakhapatnam) and 6 designated seaports (Chennai, Cochin, Goa, Mangalore, Mumbai and Port Blair). However you can depart from any of the authorized Immigration Check Posts in India.The steps involved are outlined in this document.
- Family members who are accompanying attendees should apply for the tourist visa (regular or e-visa).
- PLEASE APPLY FOR A VISA ONLY AFTER OBTAINING THE CLEARANCE LETTER, CONFERENCE INVITATION LETTER AND OTHER CONFERENCE APPROVAL LETTERS FROM THE ORGANISERS.
- Potential attendees can apply for a conference visa (regular visa or e-visa) on the official Indian government portal.
- No requirement of vaccinations for visa.
- Conference organisers will provide appropriate information and support.
- For all visa related queries please send email to visa@2025.ieeeicassp.org
If your primary reason for attending ICASSP 2025 is other than presenting a paper or attending the technical conference program, please contact SP.Conferences.Info@ieee.org so we can advise you further on the visa process.
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